How We Work
The complete A–Z transaction journey
This is the single definitive workflow page for MENA Oil & Gas. Every serious enquiry is guided through a structured process from first contact to close-out.
A–Z transaction lifecycle
1. Initial enquiry
The process begins when a buyer, seller, mandate holder or professional service provider contacts us. We identify the nature of the enquiry, the role of the party, the product involved, the intended volume, destination, timing and whether the enquiry is realistic enough to proceed to registration.
2. Buyer or seller registration
The relevant party completes registration so we can record company identity, contact details, commercial role and the purpose of the enquiry. This creates a structured file before documents or commercially sensitive information are exchanged.
3. KYC / AML / sanctions checks
We request appropriate information to support Know Your Customer, anti-money-laundering awareness and sanctions screening. This may include company details, authorised representatives, corporate documents and other information relevant to the proposed engagement.
4. Commercial qualification
We review product, volume, delivery terms, timing, destination, purchasing capability, selling capability and transaction objectives. The purpose is to avoid unqualified discussions and focus only on enquiries that appear commercially coherent.
5. Product or buyer matching
Where appropriate, we compare the qualified requirement with available counterparties, product opportunities or buyer interests. Matching is based on commercial suitability, documentation status, geography, timing and the scope of engagement.
6. Mandate / authority verification
If a party claims to act as a mandate or representative, we review the authority, scope, validity, signatory details and relevance to the specific transaction. We do not rely on unsupported claims of authority.
7. Offer review
Relevant commercial offers, product information or indicative terms are reviewed before being progressed. This helps ensure that the next stage is based on clearer information and reduces unnecessary circulation of weak or incomplete offers.
8. Negotiation
Commercial discussions are coordinated between the relevant parties within the agreed scope. We support organised communication, clarification of terms and progress tracking while ensuring that final commercial decisions remain with the contracting parties.
9. SPA / contract stage
Where the parties decide to proceed, the transaction may move to a Sales and Purchase Agreement or other contractual document. Independent legal advisers may be involved by the parties where required.
10. Independent professional services where required
Some transactions require support from independent legal advisers, banks, marine insurers, inspection companies, surveyors, customs brokers, shipping companies, storage terminals or technical specialists. These providers are engaged by the relevant parties as appropriate.
11. Shipping / logistics coordination
Shipment, storage, terminal access, routing, delivery terms and logistics documentation are coordinated according to the agreed contract and Incoterms. MENA Oil & Gas may support communication and milestone tracking within its agreed role.
12. Inspection / documentation
Inspection and documentation may include quantity and quality certificates, loading or discharge reports, commercial invoice, Bill of Lading, certificate of origin, insurance documents and other transaction-specific records.
13. Payment handled between contracting parties
Payment is handled directly between the contracting buyer and seller through their agreed banking arrangements and contractual terms. MENA Oil & Gas does not act as a bank, escrow provider or payment institution.
14. Commission / agreed fee settlement
Any brokerage fee, mandate fee, service fee or commission is settled according to the written agreement between the relevant parties. Fee arrangements should be clear, documented and linked to the agreed commercial scope.
15. Transaction close-out
The transaction file is closed once the agreed scope has been completed. Outstanding documentation, status notes, communications and internal records are reviewed before final close-out.
16. Record keeping and relationship management
Records are retained according to internal policy and applicable obligations. Where appropriate, qualified counterparties remain within the relationship network for future opportunities and structured engagement.
How we validate buyers and sellers
Validation is a structured onboarding process. It is not a guarantee, certification or regulated assurance.
For buyers, validation may include company information, authorised representative details, product requirement, destination, purchasing role, commercial suitability, KYC information and sanctions awareness checks. For sellers and mandates, validation may include company details, product capability, authority to act, mandate scope, documentation status and commercial suitability.
The objective is to reduce weak enquiries, clarify authority and support better-informed commercial engagement.
Ready to discuss your requirement?
Book a 30-minute commercial discussion or send a structured enquiry to UK Petroleum Co. Ltd.